Guidelines for Panel Organisers

Guidelines for Panel Organisers

Dear colleagues,
For a number of years now, the German Association for the Study of English has been using the tried and tested structure of panels showcasing various research subjects of our discipline. The success of this approach is evidenced by the interest and the number of proposals for new panels for future conferences. In order for the German Association for the Study of English to continue to provide the high standards in the diverse panels, the executive board has compiled these guidelines for your support. By doing this we hope to be able to offer conference programmes that are as interesting as possible. These guidelines are the result of experience gained through the planning and management of previous panels and are designed to help prospective panel organisers.

When planning a panel, the following points are to be taken into consideration:

1. The topics of the panels for the respective Anglistentag are agreed upon one year in advance at our annual general meeting. It is therefore advisable to provide the members at the meeting with sufficient information on the content and structure of your planned panel (up to one page in length).1. The topics of the panels for the respective Anglistentag are agreed upon one year in advance at our annual general meeting. It is therefore advisable to provide the members at the meeting with sufficient information on the content and structure of your planned panel (up to one page in length).
PLEASE NOTE: Unusually, there will be no selection of panel topics at the annual general meeting in 2017. The next selection will take place in 2018 for the panels of the Anglistentag 2019.

2. The selection of the topic for your panel should reflect the increasingly interdisciplinary aspect of our subject. According to a decision by the general assembly, at least one of the panels held at the conference must be an interdisciplinary one.

3. In order to benefit from both the experience of older, established colleagues and the ideas of younger academics, we should aim for a cross-generational balance within our panels. You may suggest external plenary speakers. However, the selection of plenary speakers is the prerogative of the Anglistentag organisers in accordance with the Executive Board. Plenary speakers can as a rule be reimbursed for their travel and accommodation expenses. No further financial reimbursements are envisioned.

4. The various panels are meant to be open to all members of our association. It would therefore be unwise to already have selected all participants of a panel as soon as the annual general meeting has decided to accept that panel. Each individual panel should thus put out a ‘call for papers’ addressed to the members of the Association to ensure the broadest range and the highest quality of proposals possible. After the session has been accepted by the annual general meeting, this call for papers should be sent to the web administrator (currently Prof. Dr. Lucia Krämer, Passau) for publication by the 15th of October at the latest. In order to ensure that there is sufficient time for planning, the deadline for proposals should be no later than the 30th of March of the year of the conference. The panel organisers can then submit the planned structure to the conference organisers for approval.

5. To ensure the maximum capacity for each panel, binding commitments of the individual panel contributors are required to make planning easier. As it is not uncommon for contributors to sometimes cancel and as the demand for opportunities to present can at times be very high, organisers are advised to compile a waiting list with potential contributors that could then fill the vacant slots.

6. Once the annual conference is over, the panel organisers then support the editors of the conference proceedings by collecting the written contributions before the deadline stipulated by the publishers (usually the 15th of December). Each contribution is allotted a maximum of 10 (for Linguistics contributions 11) pages; of course, within your panel you can counterbalance long contributions by short ones. The final say on the overall length of the conference proceedings lies with the editors (in consultation with the publishers or, when necessary, with the executive and advisory boards). Illustrations have to be submitted either in a high-quality format or as a black and white glossy print; the contributors are responsible for acquiring the required copyright. The panel organisers are also required to perform the first round of editing. Please pay attention to the appropriate manner of content, form, and language to make things easier for the editors of the publication and to enable a timely publication before the next Anglistentag.

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